Engagement Plan
These are our evaluators. You can read about their backgrounds here:
Objective: To ensure smooth coordination and communication with external evaluators during the Accra action-learning journey. The below plan has been used to engage the external evaluators and schedule the calls for participants to present their work.
1. Confirm Availabilities & Dates¶
- Reach out to evaluators to confirm availability for the two calls:
- Start Call: May 18th, 2025
- End Call: June 6th, 2025
- If necessary, offer alternative dates.
2. Confirm Online Conferencing Details¶
- Send meeting links and platform details for both calls.
- Ensure evaluators can join without issues (check time zones).
3. Decide on Participation Setup¶
- Confirm whether evaluators want to join individually or as one group (camera covering the cohort).
- Set up accordingly.
4. Design Call Structure¶
- Start Call: Introductions, journey overview, expectations.
- End Call: Team presentations, feedback session.
5. Communication to Participants for Pitches¶
- Send guidelines on how participants should prepare for their final product pitches, focusing on key areas evaluators will assess.
6. Confirm Participation with Evaluators¶
- Follow up with evaluators to confirm their participation and clarify roles.
7. Onboarding Call for Additional Engagement¶
- Offer an optional onboarding call to give evaluators access to additional process spaces (e.g. Telegram, GitHub, Cal.com, Luma etc).
Timeline Overview:¶
- Week 1 (April 15-22): Confirm availability & setup.
- Week 2 (April 23-30): Confirm setup & share call details.
- Week 3 (May 1-8): Share participant pitch instructions & confirm evaluator details.
- Week 4 (May 11-17): Final confirmations.